We understand that businesses (from small to large) rely heavily on a robust storage of any kind – but because NAS allows multiple users of accessing and using it simultaneously, we figured that we’d do a quick walk-through on how to create the best, secured QNAP set up for the work environment. We have also put into slide shows for quick tutorials/demos.
Create multiple users and edit privilege settings
In a work environment, ideally, every employee who would use the QNAP would need their own dedicated user ID/password.
1) Go to Users
First- go to the QNAP QTS. click on the “Shared Folders” icon. Or go to Control Panel -> Privilege Settings -> Users -> Create-> Create a User
2) Add user details
Then, it'll pop up to let you create your employee/co-workers' username and password.
3) Set up User Groups
Select " Create A User Group" If you'd like to group users and select their access rights accordingly. E.g. John Smith is the marketing manager, which I will categorize him in a user group called "Marketing
4) Edit Privileges for this employee
Set up shared folder permissions. John will not have access to "finance" or "download" share folders.
Shared folder creation / privilege settings
Create shared folders on the QNAP to divide and organize your work files. Marketing would have a “marketing” folder, and only the people under marketing can access the folder.
1) Create a shared folder
Go to Shared folder icon on the QTS or go to Control Panel -> Privilege Settings -> Shared Folders. Then Create->Shared Folder
2) Enter in details/folder name
Enter in the folder name, and description of the shared folders.
3) Advanced settings
Let guests see/read only or write/read or deny access.
Configure your router
QNAP can configure your router so that it will allow you to remote access your NAS wherever you are.
1) Go to myQNAPcloud icon
Click on the first box, "Auto Router Configuration"
2) Enable UPnP
Check off the box to enable UPnP of your router.
3) Check if all of the ports completed port forwarding
All should be checked off. If your router does not support UPnP, learn more about manual port forwarding in our tutorial.
Enable SSH server and also FTP if you need to use FTP for file-transfer/upload
myQNAPcloud set up
Set up the myQNAPcloud settings so that you can give your QNAP a unique link, so when you want to remote access, you can just access it with that link.
1) Get started
In the myQNAPcloud page, click on the button "get started" on the top.
2) Log in with your myQNAPcloud ID
Sign in with your myQNAPcloud (QID) which should be your email. If you don't have one, register for one.
3) Give your device a name
Give it a name, this will be the way to log into this NAS remotely. e.g. johnsmith.myqnapcloud.com will lead to your QTS login.
4) Finished setting up for remote access
Congrats! you have finished configuring your NAS for remote access. You can now log in with your specific link which can be found on the top of myQNAPcloud window.
Your QNAP is ready to go!
After that's done, you can log in to your QNAP wherever you are with your given link. E.g usmkt.myqnapcloud.com
So right now, we’re going to use FTP as an example for demonstrating on how to remote upload/download/access your QNAP. In the next slideshow, we will demonstrate on how to connect to your QNAP via Filezilla / FTP service with your devices’ dedicated link.
FTP set up
Setup FTP in just a few clicks to let others upload/download/edit/delete files from the QNAP. Privilege settings can be customized for each users.
1) FTP Set up
Go to your QTS -> Control Panel -> On the left menu, go to Network Services ->FTP. Check the box and enable FTP service.
2) Connecting via FTP
Open Filezilla -> connect by logging in your myQNAPcloud ID, xxx.myqnapcloud.com and your password. You can start transferring files or download files.
3) Login with user info
Log in with your user credentials. e.g. j.smith -> previously created who is the marketing manager. He can only access the marketing folders.
Backup to another QNAP NAS (Remote location) via RTRR
Setup remote replication jobs in the Backup Station in the QTS UI. Backup the NAS, or selected share folders in the NAS.
1) Enable RTRR Server
QTS) and check off the box on both locations (source and destination).
2) Backup options
Go to RTRR Backup in the same window of the Backup Station. Choose your backup job.
3) Replication Options
Select Real time or Scheduled backup.
4) Test Destination Port
type in IP address / myqnapcloud url of remote NAS. with password. Click "Test"
If success-> then the destination is ready to be backed up or backed up to.
5) Select Scheduled Time
Schedule time backup - date, and time intervals
6) Select Location
Select the location in which you want to duplicate your local/remote folder to your destination local/remote folder.
7) Replication Job Setup Complete
Complete! Ready to replicate. Job will start if you selected "real-time", or will backup at the scheduled time.
Set up FTP, HTTP(S), SSH Network Access Protection
When your NAS is hooked up to the public network, it’s best to also have firewall settings configured which can prevent you from malicious attacks. Go to System Settings -> Security -> Network Access Protection and check off the designated protocols that you’d like to configure. Hit “Apply All” and save.
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